Hiring a lawyer to represent you involves many interactions with him or her. One of the first reasons is that he/she will need the evidence that will help you win the case. However, this article will deal with how you can make a request or ask your lawyer a question when you have the need. Although you have the right to send an email, speak with him/her face to face or by phone, a formal letter may be preferable. When you write to your lawyer, it will be easier to achieve your goal of reaching out to him.
Steps to Follow When Writing the Letter to a Lawyer:
Compose your Content
Before you compose the contents of your letter, there is the need to understand the purpose of the letter. When you realize your reasons for writing the letter to your attorney, you can decide if you are following the right communication channel. On the other hand, if your reason for writing to your lawyer is to know how the case is progressing, a formal letter shouldn’t be your choice. Your lawyer is duty bound to give you updates concerning the case. Even if he or she has not communicated for a while, he or she will show up when there anything to report. However, if your lawyer asks for the letter, you can always follow his or her directions.
Start the Letter with a reasonable explanation
After determining your reasons for writing the letter; lead the letter with the important point. For instance, you can begin the first paragraph with your main reasons. You should also write any requests or questions you may have. For example, if your purpose for the letter is to lay a complaint against the lawyer, use the reason to open the paragraph.
State your reasons in the body of the letter
After stating your reason for the letter in the first paragraph, you can then go ahead to give your lawyer full explanations of your reasons. Let the paragraphs explain to the lawyer why you decided to take such action or request.
Let your Closing Paragraph Summarize your reasons
When you are through explaining your reasons for the action or request in the body of the letter, conclude the letter by repeating the main aim of the letter. If you summarize your letter with the main point, it will remind your lawyer of the purpose of the letter. For instance, you should conclude with “With these reasons, I am laying a complaint against your conduct”.
Write in Simple Terms
Since your main purpose for writing the letter is to ensure that the lawyer understands your request or decision, you should use simple terms. There is no need to complicate issues or sound ambiguous. Don’t try to use difficult words or long sentences that don’t make sense in your letter. Keep things simple for your lawyer to understand your aim.
Write a short letter
Short and simple will get your message across to your lawyer. It is better to include the purpose of your writing such letter only. Write is the necessary information that will help to achieve that purpose. Besides that, any other thing you are writing will confuse the lawyer. Moreover, there is no need to discuss other unrelated issues in the letter. You can only add them if they have something to do with your case.
Format your Letter
After you are through with the composition of your letter, the next thing to do will be to format it in either the modified block or full block letters. Whichever one you choose, make sure that it is appropriate for a formal letter.
Address your Letter
If the type of formatting you are using is full block, place your address at the top of the left corner of the page. However, if the formatting is the modified version, you can place the address on the top page of the right corner. Write your date under the address on the left side not minding the type of formatting. Add the lawyer’s name under the date in full and add the reference to your case.
After following the above instructions, add greetings to your lawyer and your letter is ready.